In a modified semi-block format letter, all text is left aligned (except the author's address, date, and closing), paragraphs are indented, and the author's address, date, and closing are usually indented in the same position. Semi-block format is similar to the Modified block format, except that the first line of each paragraph is indented. In a modified-block format letter, all text is left aligned (except the author's address, date, and closing), paragraphs are not indented, and the author's address, date, and closing begin at the center point. In a block-format letter, all text is left aligned and paragraphs are not indented. Always use a 12-point, serif typeface such as Times New Roman. Using proper spacing and format gives your correspondence a polished, proper look and allows the recipient to find essential information at a glance. The open-format letter does not use punctuation after the salutation and no punctuation after the complimentary closing. The standard business letter format is designed for simplicity, and using it correctly is a mark of good manners and professionalism. Put simply, "semi-" means that the first lines of paragraphs are indented "modified" means that the sender's address, date, and closing are significantly indented. The following is the general format, excluding indentation used in various formats:īusiness letters conform to generally one of six indentation formats: standard, open, block, semi-block, modified block, and modified semi-block. The valediction or closing is followed by a comma. The salutation or greeting is generally followed by a comma in British style, whereas in the United States a colon is used in formal contexts and a comma otherwise. No special character or font formatting is used, except for the subject line, which is usually underlined. Typically, side, top and bottom margins are 25–32 millimetres (1– 1 + 1⁄ 4 in) inches, and one-page letters and memos are vertically centered. A business letter is sometimes useful because it produces a permanent written record, and may be taken more seriously by the recipient than other forms of communication. Business letters can have many types of content, for example to request direct information or action from another party, to order supplies from a supplier, to point out a mistake by the letter's recipient, to reply directly to a request, to apologize for a wrong, or to convey goodwill. The overall style of letter depends on the relationship between the parties concerned. JSTOR ( January 2009) ( Learn how and when to remove this template message)Ī business letter is a letter from one company to another, or such organizations and their customers, clients, or other external parties.Your template comes with an example of a business letter to guide you on the page format. Unsourced material may be challenged and removed. If youre looking for sample letters for your creative business, we. Please help improve this article by adding citations to reliable sources. Standard Elements of a Business Letter Letterhead and Return Address Dateline Recipient Address Subject Line Salutation Message Opening Message Body. This article needs additional citations for verification.
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